Conference Call Tips

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Conference calls for travellers

As summer reaches the northern hemisphere, the numbers of people jetting off are steadily increasing. While we have had uncharacteristically warm weather recently in Britain as the thermometer reached its highest point in forty years, many of us seek even sunnier pastures, or simply want the excitement of travelling somewhere new.

But though being in a brand new place can be truly exhilarating, it doesn’t come without some challenges. For many, it is the distance itself, the very thing a traveller is seeking, which can be difficult.

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GabiConference calls for travellers
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Common conference call mistakes to avoid

Conference calls remain one of the most popular and most powerful communication tools available, and their place as a staple part of most businesses’ coherence and communication has been largely unchallenged. A big part of this is doubtless the ease of accessibility which they provide. You don’t need WiFi, you don’t need a camera or any other specialist technology, you don’t need to be in any specific location – all you need is a telephone, be it landline or handheld.

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GabiCommon conference call mistakes to avoid
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Can remote working really work?

Recently, we have all heard – with varying levels of excitement – about the possibility of remote working. This means the opportunity for people to carry out certain parts of their work, or a particular set of hours, or even all of their job, away from an office. That means people can work from home, from coffee shops, from hot desks, or even from across the globe.

How can that really be possible? Obviously, technological developments are a crucial factor. Thanks to instant messaging services, and the availability of genuinely free, reliable conference calls through providers like WHYPAY?.

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GabiCan remote working really work?
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Benefits to businesses through the use of conference calls

Conference call services are fundamental telecommunications tools in the realm of business. Whether your company be huge and multi-national or a smaller business, the use of conference calling to contact clients or business partners eliminates hassle and enables you to carry out business procedures without the trouble of having to meet face to face. Below are just a small sample of the benefits conference calls could bring to your business:

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GabiBenefits to businesses through the use of conference calls
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Family is not just for Christmas: How to stay in touch all year round

After the festive period, you might have had a few too many mince pies, and seen more questionable jumpers than you care to recall, but one thing you can never have too much of is family time. For many, who could do with learning a few tricks to take care of themselves as well as everyone else, the holidays become such a stressful period that family time is not quality time, and you’re left feeling like you barely got to have a real conversation with anybody. And even if you did, once or twice a year is not enough! You need to hear about how your uncle got on with that book, how your cousin’s trip across Europe was, whether your young nephew got the role in the school play.

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GabiFamily is not just for Christmas: How to stay in touch all year round
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A guide on how to set up a free conference call

Looking for a quick and easy way to set up a free conference call in the UK? You’ve come to the right place, and it won’t cost you a fortune!

 

Some mobile and landline phones already have a built-in conference call feature that’s free to use, but these can be clunky and often only allow a small number of callers to connect.

The most trusted, reliable and accessible way to hold group telephone calls is to use a dedicated telephone conference call service, and you can get started using your mobile in seconds!

 

WHYPAY? is a hassle-free conference call service with a focus on ease-of-use and excellent call quality. The service is rated 5 stars on Trustpilot by thousands of savvy conference callers. Unlike many other conference call services WHYPAY? uses an 03 dial-in number, saving you a fortune in unnecessary call charges.

 

Here’s how a free conference call set up works…

How to set up a free conference call 

Pick up your mobile and dial 033 3443 4567 (UK local rate – included in your minutes);

  1. Press the * key when prompted to receive your free dial-in details;
  2. Share your details with your guests, letting them know the time of your call;
  3. When the time comes, everyone dials in and is instantly connected.

 

If you don’t have your mobile to hand, you can also generate your free conference details on this website by creating a free WHYPAY? account.

Sign up now to receive your free dial-in details.

 

Frequently asked questions

After I set up a free conference call, can I use my conference details straight away?

Absolutely! Once you’ve generated your conference details, they’re ready and waiting for you to dial in. Your details won’t expire, and there’s no need to specify when you intend to use them.

 

What are the charges for this service? It can’t be free!

At WHYPAY? we don’t charge you a penny to create your permanent, reusable conference details, and unlike many other conference call providers, we don’t add charges to your phone bill either.

When you and your conference participants dial into your conference room, you each make a phone call to an 03 telephone number. Under official Ofcom regulations calls to 03 numbers cost no more than a national rate call to an 01 or 02 number and must count towards any inclusive minutes in the same way as 01 and 02 calls.

Because 03 numbers are included in UK mobile and landline minutes, the call itself is often completely free. Each caller should check whether they have inclusive minutes as part of their phone contract. Note that some networks begin charging the standard call rate after around 50 minutes. This can be avoided by simply hanging up and dialling back into the conference.

 

This is too good to be true. How does WHYPAY? make any money?

WHYPAY? earns a fraction of a penny per minute from BT for each call supported. Regular WHYPAY? users can also upgrade their free service to a paid subscription plan for advanced call features like custom branding and call recording.

 

What if I need to set up more than one free conference call?

Your conference details are permanent, so you can reuse them each time you need to hold a conference call. You can ask your participants to dial-in at the same time each day, week or month, using the same details. If you need to organise multiple conference calls at one time, or you have multiple colleagues who each require their own ‘conference room’, you can opt for one of our paid subscription plans.

 

Tips for the perfect conference call

You probably want to know more than just how to set up a teleconference. You want to have the most productive business meetings possible. And of course, you want your participants to feel comfortable throughout. We’re here to help. There’s so much guidance and advice on our blog if you want to learn about conference calling.

 

Location matters

The most basic starting point after you’ve set up free conference calls is deciding where you’ll be when your teleconference happens. It might seem minor compared to the meaty content of the call, but your location can make or break the call. Of course, it also depends on the nature of the audio meeting. If it’s something relatively informal, you don’t need to worry so much. For example, if you’re catching up with a far-flung family or having a weekly debrief with a handful of colleagues, something like our cafe/cake conference call tour might be suitable.

But conference calls have many uses, and each one has different needs. For some inspiration, you can look at our favourite free meeting locations.

Given you’re setting up a conference call, the crucial thing is what can be heard. Always aim to be in the quietest place possible. Think carefully about whether the silence will last, too. Is it contingent upon your toddler conforming to his or her napping schedule? Might your dog become suddenly ravenous? Does your neighbour have a penchant for midweek mowing?

Obviously, some noise is inevitable and there are factors beyond our control. But if you know you’re unlikely to get peace, move somewhere different. After all, that’s the beauty of being able to set up a free conference call from your mobile!

Create a FREE Teleconference

 

Mind your manners

To make sure your participants are at ease, you should get clued up on conference call etiquette. Things that might seem obvious can be easily forgotten, especially when we aren’t face to face, and things that seem minor can make a world of difference. Here are some points on conference call etiquette to remember:

 

  • Make sure you’re on time –  it makes a great first impression.
  • Introduce people as they join the call – including their names, a personal detail or two, and be sure to explain their role.
  • Know how and when to use your mute button – it’s perfect for stopping background noise – just remember to unmute yourself when required!

 

Plan ahead

We all know how crucial prior preparation is. It’s no different with teleconferences. Planning the perfect conference call can take time and effort, but it will make things so much smoother and more efficient. With our guide, you’ll be able to put together a complete agenda for the conference call you set up. After this, make sure you mind your manners again and share! You’ve put in the hard work to make your agenda, so don’t let it go unseen. Circulate the document to all the participants, so they know what to expect and can themselves plan and prepare accordingly.

 

Stick to the plan

Equally important is actually using your plan. It should have laid out everything from topics to timings, and you should stick to these as closely as possible. You certainly don’t want to overrun, as this really is poor manners, and can mean people aren’t able to stay until the end of the call. It can also be frustrating, or even anxiety-producing, to not follow the order as it was set out. While new information or unforeseen complications can mean that a change in agenda is necessary – and flexibility is a vital part of business – if you can follow your plan, your participants will thank you for it.

 

Learn to moderate

You might be a natural-born leader, and you might be really used to heading up meetings. But conference calls require a specific skill-set. There are more features to think about, and the lack of body language and facial expressions. So learn to hear non-verbal communication, to maintain understanding and control of what’s happening during your meeting. Likewise, make sure you get to grips with different moderator controls that will be at your disposal.

 

You’ve set up a free conference call, but are there compromises?

Once people realise that conference calls really can be free, there can still be hesitation. What holds people back when considering whether to set up a free conference call? Well, people think if it’s free, it must be inferior. People are also reluctant to make changes. That old adage of ‘if it ain’t broke…’ can hold people back from better things. In the world of telecommunications, it means things like not considering alternatives to obvious choices like PowWowNow.

WHYPAY? shows that free doesn’t need to mean worse. In fact, Trustpilot backs us up on this. if you look at our ratings and reviews, we outperform competitors who are charging for their services. With WHYPAY?, you get quality and reliability without having to part with a penny.


Why not set up a free conference call today? You’ll see just how much it could change your business and even your life.

 

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GabiA guide on how to set up a free conference call
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How secure is free conference calling? Is it safe?

Very often, people hear the word ‘free’ and become immediately wary. There is, of course, the knee-jerk reaction that there’s no such thing as a free lunch. In this increasingly cynical, money-centric world filled with false promises and loopholes, it’s an understandable reaction. Still, having even given WHYPAY?’s website or blog a cursory glance, you would know that although we can make no promises about lunch, there is such a thing as a genuinely free conference call.

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GabiHow secure is free conference calling? Is it safe?
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Feeling the cold? Take advantage of conference calls when you really need them

Conference calls have a huge amount of potential and utility, and can be an ideal solution in many different circumstances. Winter is one of these, as it is a time when both weather and festivities can make going into work difficult and unappealing. With teleconferencing you can remove the need to battle treacherous conditions to attend a meeting.

During the winter months, the weather can become bitterly cold – particularly in some areas. This then makes the thought of a long commute to a business meeting extremely unpleasant for all participants. In severe conditions, it can be even more than unpleasant, it can become impossible to travel. Public transport gets disrupted and cancelled, roads have to be closed, cars can be very dangerous to drive.

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GabiFeeling the cold? Take advantage of conference calls when you really need them
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How a conference call bridge works: the technology behind conference calls

If you have any role in the business environment – or even, increasingly, outside the business environment – you probably have some familiarity with conference calling, but you may be a little unclear on how it actually works. A conference call is like a telephone call, except that multiple people can be connected simultaneously. As you have likely experienced, all the participants dial into a conference bridge to get connected to the teleconference.

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GabiHow a conference call bridge works: the technology behind conference calls
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Conference calls and call recording for recruitment agencies

Teleconferencing is such an invaluable tool that it has found innumerable uses, gaining a key place even outside of the business environment. But within the professional world, one particular area that stands to gain a great deal from integrating virtual meetings into its activities is the recruitment field.

As an area which naturally dedicates its time to connecting multiple different parties, such a simple and effective communication tool seems like an obvious blessing. By making extensive use of conference calling, recruitment agencies are able to contact a vast number of potential employees easily and cheaply – particularly with the availability of genuinely free conference calls. That means you are boosting your chances of finding more and more suitable candidates for the particular role you are recruiting for, benefiting you, the employer, and the candidates.

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GabiConference calls and call recording for recruitment agencies