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How to hold an international conference call

It’s a small world, so they say, and it’s getting smaller. As technology develops and spreads, we’re able to connect with more people, more instantaneously and more directly than ever before. This opens up a vast array of opportunities, something which can clearly be seen in the business arena. Thanks to telecommunications, you can have partners, investors, employees and clients all over the country, and even the world, meaning you get to make the most lucrative possible deals and work with the best and brightest in the field. But, of course, you need to make sure that you maintain open and straightforward lines of communication with your whole team and all of your customers or clients. That’s why a simple conference call is such a powerful tool.

For most people, virtual meetings have become part and parcel of professional life, but for those out there who might still feel a little nervous about it, there are lots of useful tips for hosting a teleconference out there, from general advice on planning an audio meeting, to specific stuff like holding an interview over the phone.

UK conference calls

One of the things which has made teleconferencing so valuable in terms of business communication is the fact that, through conference call bridges like WHYPAY?, you can hold as many conference calls as you like, with up to 100 participants and no restrictive time limits, absolutely and completely free of charge. And the great thing is that if your participants are in the UK, by using WHYPAY? you’re guaranteeing that they don’t have to pay hefty conference call bills just for the pleasure of attending the meeting. This will work wonders for your relationship with any investors or potential partners, and shows any remote workers that you’re considering their needs even if they aren’t around. Crucially, it also sends a clear message to your customers that you are putting them first.

That’s because WHYPAY?’s audio meetings are accessed by dialling 03 numbers, which according to Ofcom rulings must be included within a caller’s bundled minutes. If they have no bundled minutes available in their contract, the call is simply charged at the standard rate for landlines (as any 01 or 02 number would be). Basically, 03 numbers are like UK geographic numbers, without giving up the prestige associated with having a national (rather than a regional) contact number.

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What about overseas participants?

Of course, UK 03 numbers (including the one used for WHYPAY? conferences) can still be accessed from overseas which means your ability to collaborate internationally knows no bounds. But it’s important to note that Ofcom’s rules on 03 numbers don’t apply to phone networks outside the UK. Anyone dialling into WHYPAY? from overseas will be making an international phone call – the costs of which can vary, and depend on the caller’s own network plan. This is where local international numbers come in…

Local call rates. Everywhere.

With the Call.Group conferencing platform, you can ensure that the call costs incurred by international participants are minimised, preserving that all-important relationship with customers and ensuring there are no obstacles to your remote staff or overseas partners staying in touch.

Call.Group allows the conference organiser to provide callers with international dial-in numbers, to save them from incurring any extra charges. If you’re on the Connect, Professional or Enterprise plan, you’ll be given this option when you’re creating your secure conference call room.

If you choose to do so, participants from different countries will be provided with different phone numbers. Each one will be a national number from whichever country they’ll be joining the call from, meaning that they don’t have to pay the high costs associated with placing an international call to a UK number.

Depending on which of the plans you choose, you’ll get access to a different number package. Of course, the more expensive plans do include all the numbers which are available within the less expensive options, as well as additional numbers.

Some of the numbers which you’ll find in the Enterprise package are toll-free, which means that callers from those countries will have absolutely nothing to pay when they dial in to the meeting.

Tailored to you

What you choose to do will be entirely dependent upon your needs and those of your meeting’s attendees. Whether they’re all in the UK, or spread out across the globe, you can choose the conferencing calling option which fits you and your budget best. Stick with WHYPAY? for genuinely, completely free UK conference calls, or browse the paid plans on Call.Group if you anticipate hosting international virtual meetings. Give some thought to where callers are likely to be dialing in from, and how much they will be willing to pay to do so.

Whatever you decide, you’ll find the perfect plan for you. Click onto Call.Group and WHYPAY? to explore your options.

Gabi JamesHow to hold an international conference call
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