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Plan your next big event using conference calling

Admin 14th March 2014

Conference calls are those calls where three or more people from any geographical location simultaneously communicate with each other over an ordinary telephone line. Call conferencing has become a very popular communication option in the last few years. Almost all mobile service providers offer the facility for 3 way phone conferencing as an inbuilt feature. Internet has also made it easier for the end user to avail of many different kinds of conferencing services. Plan your next big event using a voice conference; it has many benefits as we will see below.

Through the conferencing solutions provided by many conference call service providers, many organisations conduct important meetings over the telephone. If the CEO of a company wants to pass on important information about the business to business managers, everyone can be assembled together at a moment’s notice. This saves a lot of time and all the messages and important decisions can be taken instantly.

Conferencing services are not restricted to just voice conferencing. Via video conferencing, participants can see as well as hear each other. Web conferencing also allows people to transfer files over the internet in real time. Depending on the specific requirements of the conference, you can opt for web, video or telephone conferencing.

Teleconferencing is great for business meetings, sharing annual or quarterly results, project updates and for training sessions. Participants dial into the conference bridge and key in the pass code to be routed to the teleconference. Training sessions through call conferencing are especially useful in knowledge-intensive industries where frequent training is an important business requirement.

If you are considering hosting your next big event as a conference call, make sure that you make the most of this amazing new method of communication. Keep the following points in mind.

Decide on the agenda of the call and participants well in advance.
Circulate the agenda a few days before the call so that participants will have time to prepare.
Send all relevant details about the call in the invite. Include the number to be dialled, pass code, alternate number, documents required etc. resend the mail a day before the call.
If you are the host, dial into the call a few minutes before start time and greet participants as they join.
Join the call from a quite room.
Moderate the call and allow everyone to speak.
Take notes. Circulate the minutes after the call.
Treat the call just as another business meeting and you can ensure it will be a great success.

Should you hold conference calls or a video calls?

Admin 12th March 2021

A lot of us often wonder about whether to choose conference calls or video calls. There are big benefits on both sides, and some shared across the two. After all, there’s no doubt that advancements in call technology have paved the way for new communication methods at work. They allow us to host keynote presentations from across the world, offering inclusivity to those with accessibility needs. Any type of group phone call also provides a sense of connection when teammates are working apart – something particularly valuable through COVID-related lockdowns and social distancing.

But while jumping on a video call has become a knee-jerk reaction for many, it’s not without its drawbacks. Video brings some complications that traditional conference calls simply don’t have. If you’re wondering whether to organise a conference call or video call, don’t forget that sometimes just picking up the phone is the better option.

Business Conference Calls, Remote Working

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How to encourage conference call participation

Admin 2nd March 2021

With telecommuting become part and parcel of daily life, the need to encourage conference call participation is on all our radars. Whether you are a developer, manager, director or client, you will probably understand the challenges that conference call participation can pose. Meeting dynamics often solidify rather quickly, as extraverted participants take centre stage and readily express their opinions. Bolder characters may be excellent for producing new ideas. Unfortunately, though, it can cause participants who are more reserved to fade into the background. If you want to enhance your team’s productivity and unity, implementing some of the following solutions can work wonders. After all, we all want to learn how to have more effective conference calls.

Both the call’s leader and its participants can make a huge difference in encouraging conference call participation. Read on to discover some tips and tactics to improve your team’s conference call participation.

Business Conference Calls, Business Tips and Advice, Conference Call Tips, Remote Working

How do you make a conference call more fun?

Admin 11th February 2021

It’s Tuesday afternoon and you’re already four conference calls into the week. Of course, conference calls are important for so many businesses. But making conference calls more fun should be a bigger priority. Otherwise, they can become tedious and repetitive, and morale and productivity will drop.

Whether you’re working from home and need to catch up with colleagues, or you’re calling clients, these tips will help to make your next conference call more fun.

Conference Call Tips, Remote Working

Plan your next big event using conference calling

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Should you hold conference calls or a video calls?

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