How much should you conference call each week?

Conference calling has helped a number of companies drastically reduce costs on travel and other related expenses that otherwise cut deep into their budgets. A significant reduction in costs and the minuscule expenses involved in teleconferencing services enables companies to hold teleconferences as frequently as required. Conference Call providers like WHYPAY? offer a host of customised and affordable plans, where some calls can be made free. Besides, participants that dial into a 03 number from their mobile can avail of free minutes offered by their mobile network operator. Therefore, many calls can be made at no cost while calls that are charged are priced the same as calls to landlines, typically 01 and 02 numbers.

Many providers offer flexible conference calling plans where you are not required to schedule a call. Calls can be made impromptu, which is useful in the case of emergencies. The cost is only for the duration of the call. There are several pricing options including flat rate billing, toll free per minute billing, and other monthly subscription plans as per the policies of the service provider.

It is important for companies to be able to get key business partners and employees together for a scheduled teleconference on time. If you organise a specific time such as a weekly conference call, it is possible to keep abreast of the latest developments while everyone remains well informed. Many providers offer unlimited access around the clock to their conference bridge, therefore, calls can be made at any particular time, apart from scheduled calls. The number of calls you make would depend on your business requirements and the nature of the call. Product training, meetings with stakeholders, sales presentations, and product promotions, would all require separate conference calls since the nature of the meetings are different.

It is important to have the names, email addresses, and telephone numbers of each participant. Meetings can be scheduled so as to not disrupt the regular programme of the participants. An agenda for the conference call must be sent to each participant at least a day in advance if not more in the case of regular meetings. This will keep everyone prepared while you are able to conduct the conference call efficiently.

It is prudent to opt for a pricing method that suits your business needs. Once you use teleconferencing services regularly you will be able to determine the amount of minutes you typically utilise every week. Providers of teleconference services offer plans based on the number of participants as well.

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