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Conference calling and your business

Admin 27th June 2014

Teleconferencing has always been a great way to cut down on unnecessary costs, which might otherwise adversely affect a business. Travelling, checking into hotels, attending lengthy business meetings, following up on the meetings etc are a serious drain of resources. Using a conference call ensures that you do not waste time, money or energy to meet a prospective client or discuss the potential for growth with an existing one. Teleconference services have grown over the last decade as more and more businesses turn to using this extremely effective tool, which guarantees returns with minimal wastage.

How conference calls can affect your business

A face-to face meeting with a client always meant the hassle of sending invites, arranging food and services, picking up the venue and protracted discussions that sometimes come down to nothing. Using a telephone with a voice conferencing facility can work wonders in such a scenario. A host or chairperson guides the teleconference, ensuring that the content of the call sticks to the issues at hand. This can take care of the tedious digressing, and also makes the meeting much more productive.

A conference bridge, which can simultaneously connect multiple lines, links all the participants in a meeting. A PIN and a toll-free access code instantly ensure connectivity. The call-facilitator can discuss the agenda and orchestrate the call. After a discussion reaches its climax, the participants can fix the time and date for a future call and disconnect themselves. The major plus of using a voice conferencing service is that, unlike group-emails, a conference call gives scope for spontaneous and simultaneous inputs from participants.

A personalised call can be even more effective than a face-to-face meeting because the absence of misleading non-verbal gestures guarantees a greater, objective understanding of the specific concern of the moment. However, if a face-to-face meeting is mandatory, a business agency can opt for the web conferencing or video conferencing, provided by teleconferencing services.

Other uses

In-house meetings or sales presentations can be done over a conference call. A CEO in London can easily evaluate the progress and get feedback from his office in Shanghai without even having to leave the office room. Evaluation of progress or even training can be done to great efficiency by the options offered by this system. Equally suitable for small, medium or large businesses, conference calling has become an increasingly popular method for running a business effectively.

Should you hold conference calls or a video calls?

Admin 12th March 2021

A lot of us often wonder about whether to choose conference calls or video calls. There are big benefits on both sides, and some shared across the two. After all, there’s no doubt that advancements in call technology have paved the way for new communication methods at work. They allow us to host keynote presentations from across the world, offering inclusivity to those with accessibility needs. Any type of group phone call also provides a sense of connection when teammates are working apart – something particularly valuable through COVID-related lockdowns and social distancing.

But while jumping on a video call has become a knee-jerk reaction for many, it’s not without its drawbacks. Video brings some complications that traditional conference calls simply don’t have. If you’re wondering whether to organise a conference call or video call, don’t forget that sometimes just picking up the phone is the better option.

Business Conference Calls, Remote Working

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How to encourage conference call participation

Admin 2nd March 2021

With telecommuting become part and parcel of daily life, the need to encourage conference call participation is on all our radars. Whether you are a developer, manager, director or client, you will probably understand the challenges that conference call participation can pose. Meeting dynamics often solidify rather quickly, as extraverted participants take centre stage and readily express their opinions. Bolder characters may be excellent for producing new ideas. Unfortunately, though, it can cause participants who are more reserved to fade into the background. If you want to enhance your team’s productivity and unity, implementing some of the following solutions can work wonders. After all, we all want to learn how to have more effective conference calls.

Both the call’s leader and its participants can make a huge difference in encouraging conference call participation. Read on to discover some tips and tactics to improve your team’s conference call participation.

Business Conference Calls, Business Tips and Advice, Conference Call Tips, Remote Working

How do you make a conference call more fun?

Admin 11th February 2021

It’s Tuesday afternoon and you’re already four conference calls into the week. Of course, conference calls are important for so many businesses. But making conference calls more fun should be a bigger priority. Otherwise, they can become tedious and repetitive, and morale and productivity will drop.

Whether you’re working from home and need to catch up with colleagues, or you’re calling clients, these tips will help to make your next conference call more fun.

Conference Call Tips, Remote Working